How to Design Accessible Office Interiors for the Differently-abled

July 31, 2023

In today’s world, inclusive design is not just a concept, but a necessity.

A well-designed office is one that caters to all employees. This includes people with different abilities, who may have specific requirements due to visual, hearing, mobility, or cognitive disabilities.

The importance of designing accessible interiors is about creating an environment where every individual feels welcomed, valued, and able to contribute to their full potential. 

So, how do we achieve this? Let’s delve into the specifics of designing an office space that is truly inclusive.

Understanding Different Abilities

Accessibility in office interiors involves addressing the needs of people with different types of disabilities. Here’s a brief overview:

  1. Visual Impairments

Visual impairments can range from low vision to total blindness. 

People with visual impairments may need features like braille signs, high-contrast colours, adequate lighting, clear paths of travel, and tactile cues for navigation.

  1. Hearing Impairments

Hearing impairments can vary from mild hearing loss to profound deafness. 

Individuals with hearing impairments may require visual alerts for alarms, soundproof rooms for concentration, and assistive listening devices.

  1. Mobility Issues

Mobility issues can include conditions that limit a person’s ability to walk, stand, reach, grasp, or perform other physical tasks. 

Accessible design for mobility issues can involve ramps, wide doorways, adjustable workstations, accessible restrooms, and more.

  1. Cognitive Disabilities

Cognitive disabilities affect a person’s ability to think, concentrate, remember, learn, understand, or communicate. 

For people with cognitive disabilities, simple layouts, quiet spaces, clear signage, and easy-to-use technology can make a big difference.

Designing for Visual Impairments

When it comes to accommodating employees with visual impairments, there are several factors to consider:

Navigational Cues

People with visual impairments rely heavily on their other senses for navigation. 

Tactile indicators such as textured flooring can guide them along pathways and warn them about hazards. 

Audible signals can also be helpful, especially in elevators or at crosswalks.

Lighting Considerations

For people with low vision, good lighting is vital. 

Natural light, task lighting, and adjustable light levels can make it easier for them to see and perform tasks. 

At the same time, it’s important to control glare, which can be especially problematic for people with certain eye conditions.

Colour and Contrast

High-contrast colour schemes can help people with low vision distinguish between different surfaces and objects. 

For instance, having door frames in a colour that contrasts with the walls can make doors easier to locate. 

Similarly, using contrasting colours for text and background on signs can improve readability.

Designing for Hearing Impairments

For individuals with hearing impairments, the following design considerations can enhance accessibility:


For people with partial hearing loss, background noise can make it difficult to understand speech. 

Soundproofing materials can help reduce ambient noise in workspaces and meeting rooms.

Also, providing quiet areas or rooms can give employees a respite from noise when they need it.

Visual Alerts for Sounds

Visual signals can replace or supplement audible ones for people with hearing impairments. 

For example, flashing lights can be used to signal fire alarms, incoming calls, or a colleague’s arrival.

Open Floor Plan Considerations

While open floor plans can facilitate communication and collaboration, they can also create challenges for people with hearing impairments due to increased noise levels. 

Using partitions, carpets, and acoustic ceiling tiles can help absorb sound and reduce echo.

Designing for Mobility Issues

Mobility issues require special attention to ensure ease of movement and access within the office. Here are some key points to keep in mind:

Doorways and Hallways

Wide doorways and hallways are a must for wheelchair users. 

Automatic doors or doors with lever handles can also make entry and exit easier. 

Additionally, clear paths of travel without obstacles are crucial for safe and independent navigation.

Workstations and Seating

Adjustable workstations allow each individual to set up their workspace according to their needs. 

For instance, a height-adjustable desk can accommodate both a person using a wheelchair and a person standing. 

Ergonomic chairs and keyboard supports can also enhance comfort and ease of use.

Restrooms and Common Areas

Accessible restrooms with adequate space for wheelchair manoeuvring, grab bars, and lever-handled faucets are essential. 

Similarly, common areas such as kitchens and break rooms should be designed in a way that allows all employees to use them independently.

This may involve installing lower countertops, providing space under sinks for wheelchair users, and using open shelving for easy access to items.

Designing for Cognitive Disabilities

Designing for cognitive disabilities involves creating an environment that reduces confusion and stress. Here’s how this can be achieved:

Clear Signage

Clear, simple signage with pictograms can help people with cognitive disabilities understand where they are and where they need to go.

Consistent placement of signs can also make it easier for them to navigate the office.

Simple Layouts

Complex layouts can be challenging for people with cognitive disabilities. 

A simple, logical layout with clear paths of travel can make navigation much easier. 

Open floor plans can also help by providing visual cues about different areas and their functions.

Quiet Spaces

People with cognitive disabilities might be particularly sensitive to noise and other sensory inputs. 

Providing quiet spaces where they can retreat when needed can help reduce stress and improve concentration.


Designing accessible office interiors is all about empathy, understanding, and consideration. By considering the diverse needs of all employees, you can create a workspace that is not only compliant with accessibility standards but also promotes inclusivity, productivity, and well-being. Remember, an accessible office is an efficient and harmonious office.

At Westbrook Interiors, we pride ourselves on being a leading fit out company in Dubai that understands the importance of inclusive and accessible design. As your preferred office fit out company in Dubai, we deliver a workspace that not only meets accessibility standards but goes beyond, fostering a culture of inclusivity and respect.